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How do you create an electronic signature?

The concept of the electronic signature is finally enjoying greater popularity in Germany, especially since the banking sector and the insurance industry have invested heavily in this new technology. In small and large German companies there is already increasing talk of the electronic signature at management level and the advantages for the future are recognized. But there are still gaps in knowledge about the topic of electronic signatures, such as “How do you create an electronic signature?”. As simple as the question seems, the answer is relatively complex as there are several ways to create an electronic signature.

There are several ways to create an electronic signature

It can be created using completely different technologies.

1. USB stick

You can use a USB stick to sign with your computer at a specific location. If you z. For example, when buying a house, your notary can sign the transaction using a USB stick.

In order to create an electronic signature, you must first and foremost buy a signature key that you physically deposit with a dealer so that you can be authenticated face-to-face. In addition to this key, you will also need to install the required software on your computer. Once you've done all of these steps, you're ready to sign your documents.

2. Tablet

You can also sign using a tablet: however, these are not conventional tablets, but rather those that have been specially developed for electronic signatures. Not to be confused with the digital devices that some suppliers carry with them for you to confirm receipt of deliveries. This type of signature is actually just a drawing on a screen, has no actual legal validity and should therefore not be called an "electronic signature" at all.

There are special tablets, e.g. B. from Wacom, which are able to recognize and save the biometric characteristics of your writing style when signing (pressure, speed, angle of the pen on the screen, etc.). This information can be compared with a first stored signature (for this, however, a signature must first be stored so that the user's signature is already stored). If the respective "movements" match when signing (more precisely: the biometrics of the movements), the signature is accepted. This advance deposit comes from professions and areas of application in which it is known that the same people always sign at the same place (e.g. regular customers of a bank).

3. Cloud

The electronic signature is also available in the cloud. The user registers with a provider for electronic signatures in the cloud, accesses the document that has already been uploaded to the cloud and creates his signature using the "Sign" button. It is easy and legally effective.

Which method is best?

At DocuSign, we believe that logistical and software-related challenges should be avoided and the cloud should be relied on. The legal validity of the generated signature is guaranteed. Furthermore, if you prefer quick and easy solutions, this option is extremely efficient: anyone can read a document sent by another person from any device location-independent Sign without preinstalling an application or program.

In Germany, cloud applications are sometimes still viewed critically, but there is no reason for that. The European laws are clear: the electronic signature is legally effective and binding - this has been ensured by the eIDAS regulation since 2016. DocuSign's three data centers in Europe (Germany, the Netherlands and France) are secure and use the latest technology to protect data and transactions. DocuSign guarantees that Confidentiality of all transactions and the protection of customer data.

With DocuSign eSignature, you can now sign documents from any device, whenever you want, regardless of whether you are at home or on the go.

Why the use of electronic signatures is worthwhile

More and more companies are digitizing and automating their processes in order to remain competitive. The electronic signature enables companies to turn away from inefficient, costly and paper-based processes in order to significantly improve the customer and employee experience with digitized processes and to save time and costs.

How do you recognize an electronic signature?

An electronic signature is a signature on a digital document. The signature contains information from the signatory that makes it legally binding. An electronic signature is therefore equivalent to a handwritten signature.

How do you create an electronic signature?

How to create an electronic signature and electronically sign a PDF document accordingly:

  • Step 1: Register for a free trial account with DocuSign and log in.
  • step 2: Choose New> Sign Document and upload the electronic document.
  • step 3: Select “Sign” and follow the steps to electronically sign the document.

You can easily test the DocuSign electronic signature yourself within a few seconds. Register for our 30-day trial version free of charge and follow the instructions. Send and sign as many documents as you want - no commitment!

Learn more about the legal validity of electronic signatures.