Which are the best HR sites

Personnel management tools for medium-sized companies

In the human resources departments of many small and medium-sized companies, Excel spreadsheets are still used to deal with daily routine tasks, for example, around payroll accounting, vacation planning and workforce planning. Due to the inefficient implementation of such administrative activities, there is often no time for strategic, value-adding initiatives. Experts from Hamburg-based management consultancy Steria Mummert Consulting criticize this in a comprehensive study. She comes to the conclusion that the middle class neglects the personnel management. Anyone who efficiently handles routine HR management tasks can concentrate on more important activities, such as optimizing the productivity of the workforce, increasing employee satisfaction or professionalizing processes in areas such as recruiting and talent management, which are becoming increasingly important in times of skills shortages.

On the following pages you will find a number of professional HR solutions that work in the cloud and can provide good service in specific areas of human resource management - recruitment, travel expense accounting, time management or talent and performance management.

Our photo gallery provides a quick overview:

  1. Personnel management tools for medium-sized companies
    Personnel controlling, working time and talent management, e-recruiting: Personnel departments in medium-sized companies increasingly have to take care of strategic, value-adding tasks. Our overview presents suitable HR software products (Human Resources).
  2. OpenHire
    OpenHire offers a comprehensive solution for personnel management with which you can search for new employees efficiently - also via social networks such as Twitter, Facebook and LinkedIn.
  3. Taloom
    Taloom is another applicant management application that efficiently maps all employee recruitment processes.
  4. Umantis Talent Management
    Companies that want to retain employees in the long term can fall back on the sophisticated talent management platform Umantis Talent Management. The solution is particularly suitable for medium-sized companies.
  5. OrangeHRM
    Orange HRM is a popular open source solution that takes a holistic approach and offers numerous functional modules. Business users can download the software free of charge and run it on their own servers or obtain it on demand from the provider.
  6. HR Works
    HR Works helps with the efficient implementation of administrative activities in the areas of travel expense accounting, as well as absence and vacation management.
  7. Bamboo HR
    The SaaS service Bamboo HR, which was launched in the USA in 2008 and is now used by well-known Internet companies such as Pinterest, Shopify and Squarespace, has positioned itself as one of the top alternatives for SMEs. Since the software has now been completely localized in German and supports international currencies, it can be used in this country without any problems.
  8. Xpenditure
    Xpenditure is a modern web solution for travel expense reporting that positions itself as a simpler alternative to HR Works. In addition to expense and travel expense management, the software scores with useful features that automate expense management.
  9. Zep
    Another SaaS solution that can be used to professionally manage travel expenses is Zep. The tool is particularly suitable for project-oriented medium-sized companies and, in addition to functions related to travel expense accounting, also offers additional modules for personnel costs and vacation management.

OpenHire: E-Recruiting with seamless social media integration

In addition to the topics of cloud and mobile, the strong focus on the areas of recruiting and talent management as well as the integration of social media components are important trends in the HR segment. One provider that is consistently following these trends is the US company SilkRoad Technology with its German headquarters in Düsseldorf. With OpenHire, it provides a powerful cloud service that combines efficient applicant management with "employer branding". This should enable companies - especially the upper middle class - to optimize the entire applicant management and hiring process through automation.

Highlights: Under the name "Social Recruiting", the software provider summarizes a number of tools with which one can exploit the potential of social networks as a job market when recruiting new employees. The system, which is available in German, offers the possibility to publish job postings in several languages ​​on LinkedIn, Facebook, Twitter and many other platforms - uncomplicated and in a uniform process that brings the various channels for employee search under one roof. In addition, the system is able to search the social platforms for potential job candidates.

Taloom: effective applicant management

Another cloud system that has taken up the issue of effective applicant management is Taloom. The system offers the possibility to publish job postings in several languages ​​on LinkedIn, Facebook, Twitter and many other platforms - uncomplicated and in a uniform process that brings the various channels for employee search under one roof. The system is also able to search the social platforms for potential job candidates.

Highlights: The aim of the platform is to optimize the recruitment process in order to attract more competent applicants and to be able to select the right candidates more quickly. For this purpose, the software provides the tools that are necessary to place job advertisements on your own homepage or on job exchanges. All applications can then be professionally processed centrally via a job portal with the help of numerous functions. Compared to most of its competitors, Softgarden scores with cost transparency and flexibility. Because while most HR providers keep a big secret about the cost of their solutions, Softgarden offers five tariffs designed for companies of different sizes. Cost: From 99 euros per month.

Umantis Talent Management: professional employee development

Companies that not only find good employees, but also want to retain them in the long term, need additional special tools. The HR solution Umantis Talent Management, which is offered by the Haufe Group from Freiburg, represents an interesting alternative for demanding users. The system is used by well-known major customers such as BMW, Deutsche Telekom and Siemens. As the manufacturer explains, the system is also suitable for medium-sized companies.

Highlights: The software is offered in three packages, each of which focuses on individual core aspects of personnel management. With the "Umantis Win" package, corporate users receive various tools for e-recruiting, personnel induction and career portals that enable professional applicant management. "Umantis Leisten" is intended to enable HR departments to manage performance, employee goals, job references, remuneration and other specialist information on all aspects of performance management. Finally, "Umantis Development" offers the opportunity to manage the competencies of the employees, to identify potential and further training needs, as well as to manage relevant seminars and events.

Bamboo HR: Modern all-in-one platform

The SaaS service Bamboo HR, which was launched in the USA in 2008 and is now used by well-known Internet companies such as Pinterest, Shopify and Squarespace, has positioned itself as one of the top alternatives for SMEs. Since the software has now been completely localized in German and supports international currencies, it can be used in this country.

Highlights: Bamboo HR enables the HR department to manage all employee-related information centrally in one place and to access it from anywhere, whether in the office using the web application or on the go with the native apps for iPhone and Android. In addition to the usual data such as contracts, salaries, vacation days, training courses and so on, users can enter any information into the system using freely adaptable forms. Practical: system administrators can analyze all employee information with the help of numerous reporting tools and create individual reports. These can easily be exported in Excel, PDF and CSV formats. As for the cost: The cheapest package from Bamboo HR costs just under $ 70 per month. With the entry-level version, a maximum of ten employees can be managed

Orange HRM: holistic solution from the open source warehouse

Companies looking for a holistic HR solution at the most favorable conditions possible should take a closer look at the open source Orange HRM system. The project was started in 2006 by the US company of the same name. With a user base of more than one million users, the system is one of the most popular open source solutions in the HR segment.

Highlights: As usual with open source projects with a large and active community, Orange HRM can convince with an extensive and diverse range of functions. The platform is divided into various modules that map standard processes in cross-industry areas such as time management, recruitment or absence and vacation management. Also of interest is the performance module, which enables HR managers to evaluate and evaluate the performance and productivity of employees using freely definable parameters (KPIs - "Key Performance Indicators"). OrangeHRM can be translated into numerous languages ​​using so-called "language packs", including German. If you want to run the solution yourself on your own servers, you can download it free of charge from the manufacturer's website. It's easier with the SaaS version. The manufacturer is primarily addressing small and medium-sized companies that shy away from the installation, support and maintenance costs of a self-hosted solution.

HR Works: Travel expense accounting in the cloud

With HR Works, a professional business software for travel expense accounting arrives from Freiburg, which is used by large companies such as Mc-Donald’s, NEC or Warner Music, but is also suitable for medium-sized companies with 15 or more employees.

Highlights: Based on the principle of "Employee Self Service", employees can maintain all data themselves. This should reduce administrative costs and the administrative effort to a minimum. When the business trip is over, numerous reports are available that can be flexibly created according to projects, cost centers, employees or locations. Other special features of the solution include the automatic updating of exchange rates and flat rates, integration into external payroll and financial accounting solutions and automated credit card interfaces. Practical: Receipts that were paid for with a credit card during the business trip can be easily assigned to the relevant employee and the trip.

In addition to the travel expense accounting module, the system offers additional modules for absence management and work equipment management. Cost point: four euros net per user and month (maximum 100 users). Unlike most SaaS offers, customers have to expect an additional setup fee when introducing the system. According to the manufacturer, the costs for commissioning HR Works start at around 1,560 euros.

Xpenditure: Easily manage expenses and travel expenses

Xpenditure is a modern web solution for travel expense reporting that positions itself as a simpler alternative to HR Works. In addition to expense and travel expense management, the software scores with useful features that automate expense management - from receipts to accounting. Both self-employed and small and large companies can benefit from the service.

Highlights: In terms of usability and user experience, Xpenditure convinces with a visually appealing user interface that cuts a fine figure on all platforms. In addition to the web version, the manufacturer provides useful apps for iOS, Android, Windows Phone and BlackBerry. This allows users to scan receipts in a quick and easy way. According to the manufacturer, all relevant data is read out automatically during digitization. Once digitized, the documents are available for further processing in the online dashboard. Here you can create various reports based on this data, for example for expenses, reimbursements or accounting. Another advantage: the individually created reports can be exported as CSV, XML and PDF files.

Zep: Record working hours and personnel costs online

With the SaaS service Zep, project-oriented companies have a holistic solution with which they can optimize many aspects of personnel management. The online service developed in Ditzingen near Stuttgart offers a simple way to centrally manage employees, working hours - including overtime, absenteeism and vacation days - as well as personnel and travel costs.

Highlights: Working times can be conveniently edited - both with the web app and on the go with the apps available for iPhone and Android. During the evaluation, users can create employee-oriented time sheets. In the case of travel costs, the usual information such as travel lump sums, mileage allowance, third-party costs and expenses can be partially automatically settled. The program also provides detailed evidence of the travel expenses recorded, which can be flexibly adjusted according to various criteria such as customer or project. Zep is offered in two versions. The "Compact" edition only offers time recording. All personnel management modules are included in the "Professional" edition. With the online price calculator, the price conditions for your own application scenario can be easily determined.

Conclusion

The top players in the enterprise software market have come a long way when it comes to HR solutions from the cloud. SAP, for example, made it clear about a year ago with the expensive takeover of SuccessFactors (around 3.4 billion dollars) that the company sees the future of software-based personnel development in the cloud. IBM (with Kenexa), Oracle (with Taleo) and other large providers are also taking similar paths. However, if you take a closer look at the provider landscape and the product range for small and medium-sized companies, the criticism of the Steria Mummert consultants that medium-sized companies neglect personnel management is not surprising.

Because although horizontal HR solutions that focus on a relatively clearly defined area of ​​responsibility would be ideally suited for the cloud, there still seems to be a lot of catching up to do here. In Germany, the SaaS range of simple, modern, quickly implemented and, above all, cost-transparent and inexpensive HR tools is still quite thin. This becomes particularly clear when you compare the HR offering with other business segments such as CRM, collaboration or even business intelligence. The products presented in this article, however, show examples of what real cloud solutions in the area of ​​human resource management should look like. And you don't have to be a clairvoyant to know that sooner or later other providers will follow this trend.