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Annual report of the University Library of Marburg 1997

Table of Contents


A TEXT



1 General development of the university library

2 Development of the departments of the university library

3 University library and library system

4 public relations

5 foreign relations


B STATISTICS


1 General development of the university library

    1.1 The university library in numbers
    1.2 Budget development
    1.3 Personnel development

2 Development of the departments of the university library

    2.1 Book editing

    2.2 information
    2.3 Use

3 Library and Library System

    3.1 The Philipps University library system


C APPENDIX


1 Resolutions of the Standing Committee on Librarianship at Philipps University


2 Standard usage regulations for the decentralized libraries of the Philipps University in the version of June 4th, 1992 with the changes of January 30th, 1997


Marburg University Library in numbers






A TEXT

1 GENERAL DEVELOPMENT OF THE UNIVERSITY LIBRARY

1.1 The location of the university library

In the summer of the reporting year, the Philipps University came in first in the "big FOCUS Uni-Test":

Top positions in English studies, biology and history, second place in chemistry and third place in German studies made the traditional university on the Lahn - calculated based on the Olympic medal table - the overall winner. [1]

In the context of this survey, which is certainly questionable in many ways, [2] the libraries were also subjected to the "student judgment". With surprise on the one hand and a certain satisfaction on the other, it was noted that the Marburg libraries mentioned received above-average ratings. The librarians, who know the local conditions well, probably only partly share this assessment, and STERN is also surprised [3]. Without having fully discovered the secrets of the library statistics, the FOCUS writes in its commentary on the English studies evaluation of the library situation:

"A plus point: the library. Despite the cumbersome borrowing from the magazine, the holdings of around four million books - 1.8 in the central library, the rest in the 150 institutes - offer ideal working conditions. But drastic cuts in the budget threaten this trump card. At the 1997 university day of action, librarian Monika Lerp complained that only 2500 of the 8000 magazines would be on the shelves. " [4]

Whatever has been said and written about the university ranking by FOCUS from a library point of view [5], in autumn 1997 the students demonstrated with their banners how the situation of the libraries really is: "Have you got a book?"

The student protests against the plight of the German universities also drew attention to the plight of the libraries. As a result, a maladministration came into the public consciousness, to which the librarians have been pointing out for many years, mostly in vain - at least without any noticeable success.

Suddenly the libraries were in the public spotlight and with them the University Library of Marburg. The Hessian television brought in the Hessenschau the magazine emergency of the Marburg University Library in the right light. With a whole forest of "canceled" cardboard on the shelves of the magazine magazine, the disaster, which had become almost normal for the responsible librarians, was presented in its entirety: 1,441 magazines had to be canceled from 1991 to 1997 [6].

The television picture made the deforestation visible in an impressive way. Apparently the library's magazine emergency had been shown so vividly that the sequence of images could be seen in many television reports and documentaries about the student strike on the following days (including the Tagesschau and Tagesthemen). SPIEGEL sent a photo reporter to publish this picture to illustrate articles about the situation at universities [7]. And a no less informative amateur photo of the Med-Pappen [8] also appeared in the local press.

The intensive reporting on the Marburg University Library - in the meantime, further reports on the Marburg university and library situation have appeared [9] - is probably responsible for the fact that it has achieved sad national fame as a library that has been particularly shaken by the austerity measures and will. In a speech in the German Bundestag, the Federal Chancellor named them as an example of the plight of German universities.

In connection with the student protests, the Bonn government coalition agreed on an "action program with the participation of the federal states" - "More money for university libraries" [10] - and the federal state government, which in its budget draft for 1998 had set out the issue title groups 71 (research and teaching) Had cut universities by almost 15% [11], hastened to declare that she wanted to significantly increase the Bonn grants for universities from state funds.

In a press release of November 28, 1997, the Hessian state government announced that as part of a "package of measures to improve the situation at universities and technical colleges" for the years 1998 and 1999, including federal funds, 8.2 million DM "for the acquisition of new books and continuation of magazine subscriptions "[12] are to be used.

The University Library of Marburg is of course welcome every mark to improve its acquisition situation. So these funds, however much of them will ultimately go to the library, will continue to help. As a one-time, at most twice for 1998 and Funds thrown out in 1999 are by no means suitable for ending the library misery. In an interview, the State Association of Hesse of the German Library Association (DBV) made it clear to the Minister that the Hessian academic libraries need a medium and long-term perspective, a reliable, predictable library policy and - of course - a significant increase in the regular acquisition budget as soon as possible.

Even though the decline in funding continued in the year under review, the University Library of Marburg can still draw a positive performance record for 1997 with regard to its user-oriented service:

The library offers its users an attractive digital offer (OPAC, CD-ROM, etc.) at the multifunctional workstations in the library as well as via the university network, which is accessed very intensively.

Furthermore, it provides its user-friendly services from the immediate loan to the wide opening times, with which it is now traditionally trying to compensate for its underfunding. In this respect, in any case, it claims a top position among university libraries in Germany.

Thanks to the data processing, the acquired media are processed unusually quickly. As of this year, they have been recorded in the OPAC from the time they are ordered (order cataloging); Numerous decentralized libraries at the university have joined this process. In this way, not only are the users informed about new acquisitions at an early stage, but also the intra-university acquisition coordination can be intensified.

With regard to the cataloging service of the university library and decentralized libraries, the Marburg local system, which also includes the J.G. Herder Institute, far ahead in Hesse. The retro-conversion project, in which numerous decentralized libraries participate in addition to the university library, also contributes to this.

Although the library's loan stock was not able to be updated as required in the year under review due to the significant decline in acquisition funds, the number of media units issued in the loan area has risen sharply. This increase is due to the convenient research and ordering options offered by the online public catalog. It makes better use of the available resources.

Over the past few years, the university library's restoration workshop has become an indispensable service facility for the entire university.

1997 was an extremely successful year for the library's public relations work, and not just for the reasons outlined above. There are six exhibitions to report that were (co) organized by the university library, including the extremely popular exhibition It started a hundred years ago.In addition, seven new titles have appeared in the library's publication series (see Section A 4 of this annual report).



A library can only present such a positive balance if it has competent and motivated employees who, despite the difficult financial situation, are ready to use their skills, their ideas and, if necessary, their improvisation skills for the benefit of the user community. This is the case in the Philipps University library system. She is very grateful to all employees from the university library and the library system who have contributed to the fact that the library was able to fulfill its tasks in 1997 as successfully as possible under the given circumstances.



1.2. Budget development

Overall, the budget estimate, i.e. the material resources allocated to the library at the beginning of the year (acquisition funds and other material resources to cover business needs), came to DM 1,867,200. The 1997 budget estimate was 4.6% below the figure for the previous year (1,956,800 DM) DM). A budget freeze imposed in the middle of the year then reduced this amount by 127,620 DM to 1,739,580 DM. In 1997, 43,418 DM more were available in real terms, since the 1996 figure was also due to a budget freeze of 260,638 to 1,696,162 DM had been reduced.

An additional 9,000 DM (1996: 10,000 DM) were allocated for the preparation of the Marburg bibliography. As part of the University Special Program III, special funds totaling 110,000 DM were added, including 50,000 for the acquisition of individual monographs and 34,000 DM for the purchase of CD-ROM databases.

The UB's share of appeal funds (see Annual Report 1995, p. 7) amounted to 8,300 DM in the year under review. 12,593 of the available donation funds were spent and fees of 118,628 DM were collected.

In total, the library had funds of 1,998,101 DM at its disposal in the year under review, which is around 66,000 DM more than in the previous year (1,931,730 DM). In contrast, if the bills paid in the budget year are taken as a basis, the amount actually spent was 1,850,533 DM (1996: 1,714 DM for the purchase of monographs, magazines, series including CD-ROM and binding and material costs for the restoration site). 958 DM) and for business needs 283,934 DM (1996: 163,868 DM) altogether, i.e. 2,134,467 DM. The library's mountain of debt thus increased by approx. 140,000 DM in 1997.

The actual administrative expenses are distributed among the individual cost centers as follows:

(511) Business needs 33,073.79 DM

(513) Post and telecommunications fees DM 56,935.61

(515) Devices (not capitalized) DM 113,175.79

(518) Rents / Licenses -

(527) Travel expenses DM 12,126.62

(531) Publications DM 5,949.63

(535) Maintenance costs for hardware and maintenance costs -

(538) Deliveries and services from data centers and information systems DM 5,123.66

(685) Membership Fees -

(812) Devices (capitalized) DM 33,545.26

(981) Deliveries and services of the university computer center (HRZ) 24,003.30 DM



The increase in administrative expenses by around DM 120,000 compared to the previous year is essentially due to urgently needed investments in the IT area; With the exception of another reader printer - as in the previous year - the acquisition of equipment and furniture was almost completely dispensed with.



1.3 Personnel development

The consequences of the nationwide downsizing in connection with the ordered job management also had an impact on the university library in the year under review. The number of jobs at the university library (including the 31.37 decentralized senior and middle-class posts) was reduced from 121.5 to 120 in fact. Here is a 1/2 digit of the Verg.-Gr. VII BAT, which is provided by Faculty 02 for the full-time employment of an employee in the Economics library, but managed in the university library. The elimination of a total of 1 1/2 positions is based on the cost-neutral conversion of a position in the Verg.-Gr. VIII BAT in a 1/2 digit of the Verg.-Gr. IIa BAT for the employment of an employee in the IT department as well as the submission of a position in the Bes.-Gr. A 6 according to the decision of the StA III of November 21, 1996, according to which the university library has to give up a total of three positions in the period from 1995 to 1998. In addition, the university library de facto lost around 3 positions (35 blocked months) in the context of job management.

In 1998, following the decision of the Standing Committee on Budgetary Issues and the University Development Plan, the University Library will have to give up another position, and its staff will then be below that of the 1980s. Since then, nine branch libraries have been founded and a previously practically non-existent work area, library data processing, which equally fulfills service functions for all libraries of the university and in which more than 10 people work today, has been set up without any increase in jobs. The opening times of the lending desk have been extended, the specialist information service has been set up until 6 p.m., and the textbook collection is now also available to borrow in the evenings and on weekends. The endeavor of the university library, which is documented in this way, not only to maintain its above-average range of services, but to improve it, is increasingly coming up against barely surmountable limits in view of the prevailing job situation. It is becoming increasingly difficult to equip all areas of the library with personnel according to the rapidly growing user needs, even if the lamentable decrease in the budget in the area of ​​book processing has of course inevitably resulted in a certain relief.

The raising of a position in the occupation group is positive. A 11 to A 12 should be noted, which enabled the university library to realize a uniform salary for all three service managers of the large departments of the university library with the promotion of the service manager of the operations department and to honor these top positions in the upper library service accordingly . It is all the more regrettable that a second opportunity for promotion, created by raising a post in Bes.-Gr. A 9 to A 10, due to the refusal to agree to the specific promotion proposal on the part of the staff representatives could not be used.

The contingent of jobs available to the university library for the employment of part-time staff (lock-up and supervisory service, etc.) was only marginally reduced by around 4 hours per week compared to the previous year.

With funds from the Deutsche Forschungsgemeinschaft, in 1997 a research assistant from the Compensation Group IIa BAT was employed to catalog medieval manuscripts in the university library until the end of July (end of the approval period).

For the employment of student assistants in the areas of "Literature Supply for Visually Impaired Students" and "Retroconversion", the university library again received funds for 4 positions o.A. made available. A total of 12 employees with different monthly working hours and different contract lengths were employed.

On December 31, 1997, a total of 145 people were employed at the expense of 120 permanent positions. Of these, 24 were fully or partially on leave, the positions or parts of which could be used for a total of 20 fully or partially temporary employees, two of whom were on maternity leave or parental leave, some of whom also work for substitutes. 39 employees (excluding the lock-up and supervisory staff) are permanently or only temporarily employed part-time. 40 employees were employed wholly or partially in the decentralized libraries of the Philipps University at the expense of a total of 31.37 full-time positions. At the turn of the year 99 employees, some of them part-time, were working for the university library itself, corresponding to 88.63 full-time positions. In addition, there are 26 part-time employees of the barrier and supervisory service and other areas (storage, printing), seven of which are employed in decentralized libraries.

The proportion of employees on fully or partially leave of absence in permanent employment has increased slightly. There are also two substitute workers on leave (see above). The proportion of temporary employees has increased accordingly.

In spite of the lack of a chance to take over the university library, a graduate of the higher-level library service was at the expense of a permanent position at Bes.Gr. A 9 BBesG taken over by the administration in an employment relationship, as he is entitled to continued employment as a regular soldier following his successfully completed training. However, this position is only available until the next vacant position in the senior service of the university library. One employee of the senior library service was taken on half-day in permanent employment. Two part-time employees of the barrier and supervisory service were kept on permanently.

In the year under review, five employees left the service of the university library, some after many years of service.

The university library employs 14 severely disabled employees (excluding severely disabled student assistants, trainees and excluding employees who, due to their reduced earning capacity, are treated as severely disabled people under the Disabled Persons Act).

The university library is a training library. In 1997 a total of 15 candidates (four in the higher, seven in the upper and four in the middle service) were trained, some of which - depending on their level of training - were seconded to the library school in Frankfurt. A candidate for the higher library service was for the time of his training at the Hess. State and university library in Darmstadt delegated. Two employees are completing their training in bookbinding.

An intern was after an agreement between the Lahn-Werkstätten Marburg (WfB) and the Philipps-Universität with 24.5 weeks. used in a copy service at an outsourced employment position of the WfB. As part of a postgraduate distance learning course in "Scientific Librarian", Dr. Andrea Hartmann did the second part of an internship from May 26th, 1997 to June 13th, 1997 under the direction of Dr. Siebert in the university library. In addition, the library made internship places available as part of measures by the Arbeit und Bildung e.V. association as well as for company internships for schoolchildren who want to gain experience on professional content.

As part of an employee exchange, the deputy library director stayed at the City and University Library of Bern from July 21, 1997 to July 30, 1997. In return, Mrs. Gabi Schneider, a member of staff from Bern, visited the university library from 9/8/1997 to 9/19/1997. The restorer of the university library, Ms. Ulrike Hähner, also worked in Bern from September 15, 1997 to September 19, 1997.

Use was made of further education and training opportunities as far as possible. An employee took educational leave. Civil servants who, in recent years, have proceeded in the same way as the provisions applicable to salaried employees and were granted time off according to Section 16 of the Holiday Ordinance, did not submit any corresponding applications.



1.4 Organization and administration

With the inclusion of order cataloging in the PICA system in order to improve the reconciliation of acquisitions in the university library system in the middle of the reporting year, some of the employees of the title recording were transferred to the accession in order to be able to cope with the relocated title recording activity. Associated with this was an in-house move of the subject areas of title recording, ZAK retro-conversion and monograph accession to new work rooms. In the course of these measures, room problems, especially those of the ZAK team, were finally solved.

In the year under review, the electronic services offered by the university library were further expanded. This includes participation in the DBI-Link document delivery service. Together with the electronic ordering and delivery options established at the end of the reporting year as part of the internal university copy service, this has created important prerequisites for accelerating the delivery of documents for users in Marburg. In the middle of the year under review, following an affirmative resolution of the Standing Committee for Librarianship, the provision of electronic dissertations in Marburg could begin. At the end of the year, access to the catalog databases was also fully integrated into the Internet by opening the WebOPC, which among other things also enables a direct link via hyperlink to the cataloged electronic full texts, such as the dissertations, from the catalog database. The library's CD-ROM range was also continuously expanded, especially in terms of quality in the year under review. The possibility of offering newer databases with a Windows surface in the network was realized. Around 200,000 calls to CD-ROM databases, approx. 300,000 calls to the university's complete online catalog and a further 50,000 calls to the catalogs of other libraries as well as approx. 600,000 calls to the library's WWW information pages are evidence of the intensive use of the electronic service offerings.

The extension of the opening times of the lending desk at the end of 1995 has proven itself in every respect. The increase in magazine lending by more than 60% in the last two years could hardly be managed in any other way. The service improvement has been well received by users, and the hoped-for relief for the staff has largely materialized at peak times. The service agreement, which was unilaterally terminated by the staff council after only six months in mid-1996 (cf. 1996 annual report, p. 10) was then put back into force unchanged after a renewed discussion with the staff council.

At the initiative of the staff, the library staff voted in an informal opinion poll in the middle of the year under review with a large majority in favor of the introduction of flexitime. By the end of the reporting year, however, the necessary approval of the university staff council could not be obtained despite massive pressure from the staff. It is to be hoped that the staff council will meet the wishes of the staff it represents and will not refuse its approval in 1998.

The function and business distribution plan (FGVP) of the university library of September 1, 1987 remained unchanged with regard to the functional part, only the distribution of responsibilities was updated in the reporting year (as of December 1, 1997).



1.5 buildings

In the year under review, no major construction work was carried out, not least due to the budget freeze. In particular, the planned and long overdue start of the new construction of the library's air conditioning system had to be postponed again. Planned improvements in storage facilities for consumables could not be implemented either. A water ingress into the basement of the library, which was caused by damage to the main supply line on December 31, 1997, went smoothly. There was no major damage to the building or inventory.



1.6 Equipment

In 1997, due to a largely lack of special funds, upcoming equipment investments had to be limited to the unavoidable acquisition of another reader printer and the acquisition of new CD-ROM servers financed from regular budget funds.



2. DEVELOPMENT OF THE UNIVERSITY LIBRARY DEPARTMENTS

2.1. Book editing

2.1.2 Acquisition

The university library spent 1,621,134 DM (1996: 1,694,939 DM) for the purchase of literature (monographs, journals and CD-ROM). This is 4.4% less than in the previous year, although, as in the previous year, special funds from the university of 50,000 DM (1996: 120,000 DM) and a private donation of 10,000 DM were used to stabilize the normal book budget.

In the percentage and nominal distribution of the available acquisition funds to the central location UB and its decentralized branch libraries, there is a further shift to the disadvantage of the central location: The percentage and nominal share of the branch libraries in the total acquisition budget has increased slightly compared to the previous year: 23, The University Library spent 3% (1996: 22.1%) of its budget (= 377,712 DM; 1996: 374,036 DM) on the purchase of decentralized stocks. At 1,243,422 (1996: 1,320,903 DM) almost 80,000 DM less were available for the central location UB - a percentage reduction of 5.9%!

In terms of the distribution of funds across the individual genres of literature, little has changed compared to the previous year: Of the total available funds of 1,621,134 DM,

46.5% for the purchase of magazines and newspapers (= 754,412 DM),

13.3% for continuations (= 213,268 DM),

12.0% (= 194,024 DM) for CD-ROM subscriptions,

19.9% ​​(= 322,746 DM) for monographic individual fonts in printed and non-printed form,

8.1% (= 131,545 DM) for textbooks in multiple copies and

0.3% (= 5,139 DM) for antiquarian bookshops, maps, etc.

used.

71.7% (= 1,161,704 DM) of the funds (1996: 68.3) were committed to fixed expenses (magazines, newspapers, sequels, CD-ROM). The "savings" achieved through the extensive cancellation of magazines in the previous year have been completely consumed by currency losses (increase in the dollar by approx. 20%).

Of the funds available for the UB location in the amount of 1,243,422 DM, 36.4% (= 452,859 DM) were used for newspapers and magazines, 16.6% (= 206,446 DM) for series and sequels, 21.5% (= 266,739 DM) for the acquisition of monographic publications, 15.6% (= 194,024 DM) for CD-ROM, 9.5% (= 118,215 DM) for textbooks in multiple copies and 0.4% (= 5,139 DM) for antiquarian books , Cards used.

The number of purchased journals (location UB and branch libraries) has been reduced by 112 to 2,164. 175 magazine subscriptions were canceled; 63 newly ordered.

The total number of physical units inventoried in the reporting year (purchase, exchange and gift) is 38,292 (1996: 36,936), 3.7% higher than in the previous year. For the first time since 1992, the access acquired through purchase increased by 1,471 (= + 7.8%) to 20,441. This fact, which contradicts the decline in acquisition funds, is mainly due to the disproportionate access to micromaterials.

Exchange access has stabilized at around the 1995 level (= 4,423) at 4,162 units and subsequently confirms that the increase in access in the previous year (6,881) is solely due to the incorporation of backlogs (dissertations). The decrease in the number of dissertations in bibliographic units recorded in the reporting year by 42.6% to 1,979 (1996: 3,449) even falls below the number of admissions from 1995 (= 2,859) by 30.8%. The number of dissertations on microfiche has decreased nominally by 278 to 364, but their share of the total access has remained constant at 18.4%. The proportion of Marburg dissertations on microfiche is 14.9% with 75 of 503 titles (1996: 13.4%.). In anticipation of the expected change in the doctoral regulations, the university library, with the consent of the Standing Committee for Librarianship, has given Marburg doctoral candidates the opportunity to submit their dissertations in digitized form - subject to the approval of the respective department. In the year under review, 28 doctoral theses were submitted in digitized form and made permanently available to the academic public in its Marburg electronic text archive.

Total access in physical units (without model test)
Total access, including microforms, access to books (including non-book materials) and journals (without Microforms and other non-book materials) total of which purchased in total 1986 39,509 19,011 22,717 1987 49,450 + 25.2% 23,409 + 23.1% 24,167 + 6.4% 1988 57,777 + 16.8% 26,568 + 13.5% 23,941 - 0.9% 1989 52,567 - 9.0% 34,194 + 28.7% 28,437 + 18.8% 1990 41,075 - 21.9% 21,799 - 36.2% 24,878 - 12.5% ​​1991 39,524 - 3.8% 24,724 + 13.4% 21,776 - 12.5% ​​1992 55,695 + 40.9% 40,512 + 63.9% 28,905 + 32.7% 1993 43,192 - 22.4% 29,586 - 27.0% 23,454 - 18.5% 1994 40,192 - 6.9% 25,729 - 13.0% 23,861 + 1.7% 1995 38,102 - 5.2% 21,906 - 14.9% 24,115 + 1.1% 1996 36,936 - 3.1% 18,970 - 13.4 % 21,910 - 9.1% 1997 38,292 + 3.7% 20,441 + 7.8% 23,629 + 7.8%
The receipt of gifts (without the institute taxes statistically recorded as Dona) increased by 1,469 (= 16%) to 10,662 units compared to 1996. This increase is essentially due to the increased incorporation of gifts in the branch libraries, especially in the Educational Science Library, the Economics Library and the Japan Center. The number of institute taxes incorporated has increased by 60% to 3,017 units compared to the previous year.

Due to the inclusion of order cataloging, which was planned in the previous year and implemented in the reporting year, combined with partial use of the PICA acquisition module, the work involved in monograph licensing has increased and the range of tasks expanded. Since a large part of the bibliographic data to be included in cataloging is already recorded when ordering and making an inventory, the cataloging was brought forward to the monograph accession.



2.1.3 Cataloging

The introduction of order cataloging has also changed the work in the subject area of ​​title recording and catalog management. In the newly structured book transaction, the employees of the title recording have taken over the function of the final control: They correct and add to the catalogs created during the order or inventory, record the subject indexing data and change the loan status. In the case of difficult recordings, they also undertake any necessary bibliographic research. In addition, more and more tasks in the area of ​​retro-conversion were taken on, in particular in the context of the retro-conversion of the reading room inventory, the local lending facility and the religious studies subject catalog. Particularly difficult recordings are processed for the retro-conversion of the Central Alphabetical Catalog.



In the year under review, a total of 164,712 copy data were created within the Marburg local system (UB, Herder Institute and decentralized libraries). This means that the high cataloging level of the previous year (181,333 copies in 15 months) could be increased by almost 20,000. Unfortunately, more differentiated information is not possible, as the statistics compiled by the University Computing Center of the University of Frankfurt, Library Data Processing Department (BDV), do not separately identify the copy data records recorded by the individual departments of the University Library and the individual decentralized libraries.

As in previous years, numerous, in some cases extremely difficult, title recordings were created as part of the "Conservation of existence through defiching" project.

300 Persica from the "Lentz Library" are still unprocessed.

The discontinuity that has been characteristic of the budget situation for years led to a month-long sharp decline in new acquisitions in the year under review. During this time, the employees in the subject area of ​​title recording and catalog management (ZAK / UB) and monograph accession have been working on the continuation of the retro-conversion of the reading room inventory, which began in 1995 and has now been completed.

A total of 60,112 copy data records of 42,201 titles were created by the employees of the permanent staff and the auxiliary staff in the reporting year as part of the various retro-conversion projects. Existing bibliographic data could be used in 11,729 cases, and 30,402 new titles were recorded. 15,137 of the recordings, that is 25.2%, were made by the student assistants who, as expected, produced an average of 5 catalogs per hour. All in all, 179,279 specimen data have been recorded since the end of 1993.

In addition to the five ongoing retro-conversion projects, two more were added in the reporting year, while - as already mentioned - the retro-conversion of the reading room inventory was completed:

1. Retro-conversion of the inventory of the catalog room

The project was on 1.7. of the reporting year and is carried out by employees of the user department. The course of business corresponds to that of the retro-conversion of the reading room project.

2. Retro-conversion of the holdings of religious studies

The project was launched on April 15. of the reporting year and is carried out by an employee of the title recording department. Using the systematic catalog, which, unlike the Central Alphabetical Catalog, also lists subject indexing data, around 30,000 titles from the period from 1930 to 1986 can be recorded.

The work of the university library on the retrospective recording of the central alphabetical catalog of the Marburg library system is now supported by around 20 retro-conversion projects in decentralized libraries.

In the year under review, the MPV employees re-cataloged 323 magazine titles, re-entered 4,183 existing data records and made corrections to approx. 7,800 local data records. The total number of inventory data records for the Marburg library system has increased to 81,939.

The systematic revision of all conventionally recorded journal entries, which was started on a trial basis in the previous year, showed that the EDP catalogs contain numerous misrepresentations and that some of the titles were not recorded online at all. For this reason, this project will be continued depending on the available personnel capacities.

The processing of institute taxes (journals), the volume of which is constantly increasing, now requires a relatively high level of personnel expenditure.

In the reporting period, 2,517 title data, 1,628 new data for the personal data and 226 data for the accession data for diploma and master theses were recorded for the Marburg bibliography (MB). In addition, a further 969 titles and 356 author data records for the 1996 annual report of the human medicine department (FB 20) were included in a separate database, which were transferred to the MB after a few checks. The data recorded for the 1995 annual report of FB 20 were transferred to the MB database in the course of the year. On December 19, 1997, a total of 39,815 titles, 10,753 authors and 1,145 entries from the diploma and master's thesis accession file were stored in the database.

At the beginning of the 1997/98 winter semester, the print edition of the 1995 annual volume of the Marburg Bibliography was completed on time. For this purpose, 4,183 titles, including 191 supplements from previous years, were selected from the database. A number of the titles were provided with more than one notation, so that the printed bibliography contains a total of 5,078 entries and reaches a length of 528 printed pages.

In 1997, 18 ISBNs were assigned for publications from the university sector and the corresponding reports were made to the directory of available books (VLB). A total of 490 orders have been received from bookstores, which have been forwarded to the university's publishing institutions. In addition, there were orders for the publications of the University Library of Marburg.

The Philipps University again presented the self-published publications at the various institutions at the Frankfurt Book Fair this year. Again the stand, which presented around 80 publications, including 35 new releases from 1997, was jointly looked after by the press office and the university library.



2.1.4 Technical book processing

In the year under review, the university library, including material costs, spent DM 113,446 on binding its new acquisitions and repairing damaged volumes. For the services of commercial bookbinders, which mainly include new bindings, DM 101,744 (1996: DM 110,375), 7.8% less than in 1996, was spent. The average price per magazine volume has remained almost constant at 25.04 DM (1996: 24.98 DM).

In the house bookbinding a total of 521 titles, 475 of them from the old stock, were newly bound. 34 half-leather volumes, 179 all-linen and 136 half-linen volumes were produced. In addition, numerous repairs, some of which were very costly, were carried out on the old stock (281) and minor repairs (472) on the stock of the much-used textbook collection. The recurring routine work also includes the production of Manila bindings (774), boxes, drawstring folders and cardboard for representatives.

In order to intensify the urgently needed conservation measures, an accounting project was initiated in the reporting year with the aim of continuously conserving the old stock. The current focus is on the Hassiaca inventory group. From June to December 2,243 bookbinding units were processed.

In the year under review, only 13,008 title cards (1996: 65,376; 1995: 154,398) were produced in the printing department of the University Library. The two employees of the printing office made a total of 353,468 individual prints and produced six larger publications.



2.2 information

The central information exchange (IVS), which offers the user chargeable searches to be carried out by the staff of the University Library, still offered access to 6 German and international database providers for all scientific subjects in the reporting year, but was practically no longer used. The CD-ROM databases, which are provided by the university library on its servers, have taken their place.

These databases can be used by the users themselves at any time without cost sharing, usually from any PC workstation with access to the UMRNet within the university, in some cases (only) from the PCs in the catalog room of the university library for technical or financial reasons become.

Since the end of the year under review, the university library has had the technical option of making the Windows-based CD-ROM databases, which were previously only available in the catalog room, available for university-wide use. The corresponding changes began towards the end of the reporting year.

As in the previous year, the library spent around DM 200,000 to acquire these databases. However, due to the budget situation, a further increase (as in previous years) was no longer possible. So there were around 70 databases, some of which are procured in joint ventures together with specialist departments. The use of these databases also stagnated at the high level achieved in the previous year. A total of exactly 194,176 calls were recorded, distributed among the humanities and natural sciences databases with approx. 60,000 calls each and the interdisciplinary databases with approx. 80,000 calls.

The problematic relationship between insufficient means of acquisition in the library on the one hand and the rising prices and the increasing market supply of relevant CD-ROM databases on the other hand has inevitably led to an increasing "flexibility" of the CD-ROM database offer since 1996. Databases with little current use will be removed from the offer, even if this creates a gap in the evidence for certain scientific sub-areas in order to be able to procure others. Subscription to the Arts & Humanities Index, the Social Science Citation Index and the OECD Health Data was discontinued in the year under review. For the database 'MUsicSEarch' (MUSE), the number of licensed parallel network accesses has been reduced.

In contrast, two additional segments of the Periodical Contents Index (PCI) Series 1 (1800-1960) and the Sociofile database were newly acquired from special funds from the University Special Program III in the amount of approx. 34,000 DM, and the databases together with the departments of mathematics and chemistry and pharmacy CompactMath and MathSci or Chemical Abstracts on CD acquired. The electronic version of the Monumenta Germaniae Historica and segments of the German National Bibliography as well as the International Bibliography of Reviews (IBR) and the International Bibliography of Journal Literature (IBZ) were added from funds from the University Library in the course of the reporting year.

In the year under review, employees at the central information desk also gave brief introductions to the technical handling of CD-ROM databases (as well as the OPAC and the WWW). In addition, individual subject specialists (especially for the humanities and social science subjects) offered introductions to the electronic subject information of the university library, in which the CD-ROM databases play an important role.

As in previous years, these introductory and training events were usually held in the catalog room, which turned out to be problematic for several reasons: Each introductory and training event in the catalog room deprives several PCs from normal use for the duration of the event, and that quite right high noise levels at the PC pools in the catalog room impair a concentrated introduction and training, just as, conversely, every introductory and training event inevitably disturbs other PC users. In mid-1996 it was therefore decided to wire up a room on the ground floor of the building that had previously (only) been used for training and further education courses by employees of the library, to equip it with PCs and also to use it for these purposes. In 1996 a PC with a network connection was made available in the classroom for training and teaching purposes and was also used - for example for CD-ROM introductions. Unfortunately, more extensive cabling and (thus) the provision of several PCs for training and teaching purposes could no longer be implemented in the reporting year.

The number of interlibrary loan tickets to be processed in the signing and bibliography service (SBD) has decreased by 7,660 loan tickets to 20,114 (-27.6%). A downward trend can also be observed in interlibrary loan. The number of orders sent fell by 5,244 to 18,073 (-22.5%). The increase in the interlibrary loan fee to DM 3 in November 1996 must be regarded as the main reason. However, a slight steady decline in the numbers has been observed since 1995, due to the OPAC and the associated better exploitation of local stocks. In view of the large number of magazine cancellations and the inappropriately low funds for purchasing monographs in the Marburg library system, a decrease of this magnitude is nevertheless astonishing.

If one compares the number of interlibrary loan certificates processed in the SBD with the orders actually sent by the interlibrary loan, the result for 1997 is a difference of 2,041 (= 10.2% of the total receipt in the SBD). Most of these are interlibrary loan orders which, when processed in the SBD, show that the desired titles are available in the UB or another library in Marburg. In 1996 this difference was 4,457 interlibrary loan tickets (= 16.1%). Fortunately, the number of these unnecessary orders has decreased significantly.

The number of active interlibrary loan orders from outside Marburg has decreased by 2,229 to 16,400 (-12%), certainly a consequence of the increase in interlibrary loan fees in the other libraries as well as the deteriorated range of literature in our library. The proportion of order forms that arrive without a signature and therefore have to be processed in the signature and bibliography service has remained practically the same (50%): at 8,203 it was 1,011 fewer than in the previous year.

External interlibrary loan Ratio of donor to interlibrary loan

Lending / active taking / passive lending Lending 1985 28,639 - 8.8% 29,720 - 0.3% 1986 30,870 + 7.7% 32,012 + 7.7% 1987 28,802 - 6.7% 36,929 + 15.3% 1988 26,372 - 8.5% 38,396 + 3.9% 1989 23,986 - 9.0% 34,714 - 9.6% 1990 23,221 - 3.2% 32,350 - 6.8% 1991 23,845 + 2.7% 30,683 - 5.2% 1992 25,440 + 6.7% 31,110 + 1.4% 1993 24,193 - 4.9% 29,258 - 6.0% 1994 24,593 + 1.7% 29,020 - 0.8% 1995 23,972 - 2.5% 26,938 - 7.2 % 1996 18,629 - 22.3% 23,317 - 13.4% 1997 16,400 - 12.0% 18,073 - 22.5%
The UB Supplier Library has been with DBI-Link since January 1997, through whose databases and the associated ordering system it is possible to order directly from the libraries involved (= suppliers), which are subject to a fee. The University Library not only offers its own stocks for paid orders from outside (corresponds to active interlibrary loan), but has also decided to place the order as such for on-site users in Marburg who want such a faster and more expensive order do (corresponds to passive interlibrary loan). It saves the user on site not only having to do their own research and executing the order, but also the associated costs. Since October 1997 the DBI has been charging a fee of DM 1 per order, previously only low line costs were invoiced. The ordered article or the book ordered for loan go directly to the user with the invoice.

There were organizational changes and service improvements at the internal university copy service. The carbonless notes were replaced by stickers with a barcode. The user can purchase these numbers from the UB driver or at the lending desk. As before, he sends the order with the driver or as an e-mail via the WWW. In addition to sending the copies via the transport service, delivery by FAX or as a file via FTP is now also possible.



2.3 Use

The university library offers its users overall opening times which are very generous and which can be seen among comparable institutions. The opening times of the lending desk, which were extended in October 1995, are still well received. The frequency of use is particularly high in the late afternoon and on Friday afternoon. The willingness of the employees at the lending office to flexibly adjust their respective working hours to user behavior is great and makes planning and arrangements easier.

The library's services are constantly shifting towards IT applications, and these are available around the clock. The expectation horizon of the user shifts accordingly.

The possibility created in 1996 of being able to order a book from any computer workstation inside or outside the library is already taken for granted today. In the autumn of the reporting year, the extension function in the OPAC was also released. Since then, it has again been possible from every computer workstation inside and outside the library to extend the loan period for books from the store itself around the clock, but only once. As before - and this is also intended - an extension of borrowed textbooks and interlibrary loans is not permitted. The planned opening of the reservation function in the OPAC was not possible in the course of the year because the desired system changes have not yet been made by PICA.

The gradual changeover from book and reader numbers to barcodes, which began in 1996, was continued continuously. The revision of the reader master file, which began in connection with the conversion of reader cards to barcodes, could be continued during the revision week. Old reader cards that are still in circulation were declared invalid after the revision week.

A large number of the active books were given a new label in the course of the year. The OCR-B reading pistols are hardly ever in use. The new barcode scanners have proven themselves very well in use. You read in the reading and book numbers quickly and without errors. The booking processes have become faster and the tedious typing of reader numbers by hand is now a thing of the past.

The exchange of so-called collective institute ID cards for personal institute ID cards, which began in 1996, was also continued. This means that borrowed books and any reminders can now be clearly assigned to the respective institute members. Unfortunately, a large number of so-called 'old loans' from the 70s and 80s are still open. The return rate is negligibly low for the books that have been requested with a great deal of pressure.

As in the previous year, lending from the textbook collection stagnated at a high level: 172,855 loans instead of 176,248 in the previous year. The slight decrease is almost exclusively due to the not easy to explain lower lending in economics. All other subjects have increased in some cases, in some cases they have decreased slightly, either because of falling student numbers (e.g. physics) or because not enough of the latest literature could be bought (law).

The further significant increase in magazine lending is noteworthy. The number of local loans from the magazine rose by 25,574 to 104,850. The reversal of the long-lasting downward trend had already occurred in the previous year, in which an increase of more than 30% had also been recorded; it is without question a consequence of the more convenient inventory development for users through the OPAC. For the library, this also means that the retrospective collection of older holdings is urgently needed so that these can also be better accessed and thus better used - an important desideratum in view of the falling budgets. A retrospective recording as comprehensive as possible would also take into account the increasingly observed user behavior of only ordering what is found in the OPAC and not paying attention to the card catalogs.

Overall, the number of loans in the local lending area, even including the slightly declining textbook collection and the further decline of almost 10% in the use of the magazine, rose again by 4.1% compared to the previous year to 320,697 loans.

Local loan (including textbook collection and reading room): Average loan per user

Total number of active avg. Units issued User Loans per user = Column 2 to Column 3 1985 270,005 10,142 26.6 1986 281,819 10,542 26.7 1987 290,672 10,688 27.1 1988 277,739 10,974 25.3 1989 261,029 10,761 24.3 1990 257,244 11,777 21.8 1991 261,979 12,375 21.2 1992 271,702 12,891 21.1 1993 291,536 13,254 22.0 1994 291,589 - * - * 1995 296,485 16,153 18.4 1996 308,070 19,510 15.8 1997 320,697 18,525 17.3 * Statistical information was not possible due to the changeover to PICA 1994 ch.
As in the previous year, almost every enrolled student is an active user of the library, at least when it comes to borrowing textbook collections, which, however, reduces the number of loans per user somewhat on the statistical average.

In 1997, 507,507 visitors were recorded at the barrier using the automatic counting system: an average of 1,480 visitors per opening day who visited the open access area of ​​the university library. The daily maximum climbed to 3,075 visitors (1996: 2,694). The increased numbers reflect the impression that is made in the catalog and reading room during the semester.

In the course of the shortage of funds and the resulting magazine cancellations, larger areas of the magazine display in the reading room had become free. The remaining magazines were moved together. In the revision week, the superfluous Huber compartments were removed. In their place, bookshelves from the magazine rack were set up. This resulted in an additional floor space of around 80 running meters. This parking space was used through clearing and back work to relieve individual compartments that were very cramped.

Even more than in the last two years, work in the directory assistance service was characterized by the shift in the need for advice away from conventional and towards electronic means of information.

The OPAC is now undisputed the The library has become the main catalog: first offered in the course of 1995, since 1996 improvements in use have been developed and implemented, which required great flexibility in the information services of the employees and a great willingness to learn on the part of the users. In addition, after around 1 ½ years, the OPAC module OPC was replaced by the first version of the OpenCat module in January 1997, again bringing about a fundamental change. Since then, the selection of the Hessian union catalog and other individual PICA catalogs in the HEBIS association has been offered in the OPAC entry menu. This possibility was accepted by the users very quickly, as the IT usage statistics show: In particular, the catalogs of the Giessen University Library, the StUB Frankfurt and the union catalog were frequented, and conversely, the Marburg OpenCat was queried particularly heavily from Giessen and Kassel. It can be assumed that the decline in interlibrary loan requests in 1997 can also be seen in connection with these offers: In view of the miserable acquisition situation of the Hessian libraries with the semester ticket for the students, the library trip of the 18th century is again an up-to-date alternative: the electronic literature reference is again better, the inventory directly on site is getting worse and the traffic in between is cheaper. Many users experience this very consciously and ask for library addresses and telephone numbers, FAX and e-mail contact options.

Further improvements in the OPAC (OpenCat) are the display of the ordered or new acquisitions in progress (order cataloging), information that is highly praised by users. In urgent cases, we will endeavor to make the work available more quickly. The access to one's own user account and the opening of the self-renewal function (once for magazine books) are also in great demand.

The WebOPC has been offered since the end of December as part of the UB's WWW offer, as well as the other Marburg and Hessian WWW catalogs. It is asked in particular by users outside the university network who search directly on the WWW. Its interface is more comfortable, and it offers the possibility of querying the address and further information on the decentralized libraries in the Marburg library system directly from the catalog using the links provided, as well as calling up and printing out the full text of e.g. a dissertation in the case of existing electronic publications.

The Telnet OpenCat will continue to be maintained, at least in the medium term, and will be offered to users internally and externally via the tried and tested DOS / Netware menu. It will certainly remain in demand for direct use in the house at the user PC workstations and in the university network: It runs stably and, as a pure catalog application, is faster than scrolling and clicking the mouse in the WWW.

After about a year of preparation by the WWW working group, the information system of the University Library was presented internally on the Internet in February almost simultaneously with the OpenCat and has since been made available to users. It should gradually become the main information medium of the University Library and not just be a compilation of internal and external electronic services. All usage-relevant information can already be read on the WWW.

The WWW is increasingly used in information work, but still as a secondary source of information. In practice, catalog requests dominate the business regionally and nationally, and these are currently mainly served via Telnet applications (Hebis, DBI union catalog). Bibliographical inquiries can mainly be answered from the company's own CD-ROM offer, the WWW is currently only used afterwards (Karlsruhe virtual catalog, current fact / address information, personal information), and of course many printed information media are still used!

The number of user workplaces (30) has not changed compared to the previous year: It had already been shown in 1996 that, despite the expansion of the workplaces from 11 to 30, bottlenecks in use could not be avoided. Since 1996, all user workstations in the catalog room have been connected to two printers, which can be used for printouts from all applications. The paper printouts are billed cashless using a magnetic card.

A total of 283 written inquiries were answered in the year under review. The number of conventional inquiries (letters and faxes) has remained almost the same as in the previous year at 203. The number of e-mail inquiries rose from 24 to 80, and the trend is rising. Independent, cooperative processing has proven to be very effective, as a rule, inquiries can be dealt with within a few days.

As part of the revision week, the number of previous special catalogs was reduced: The Bibliographical Information Catalog (BAK) and the Canada catalog, replaced by other media, were blamed. The Eastern European catalog was retained at the request of the Department of Eastern European History and was set up in room 214 next to the special reading room. The alphabetical catalog of the reference holdings up to 1986 was reduced to the catalog of the catalog hall holdings. The current information index (AIK) has been closed.



2.4 Special departments and focus areas

2.4.1 Manuscripts, Rare and Preservation Department

In a letter to the President of Philipps University on June 27, 1997, Ms. Grete Reusch, Bochum, gave the library a handwritten letter from the Russian poet Boris Pasternak (1890 - 1960) to her uncle, the Marburg book printer and newspaper publisher Hermann Bauer (1897 - 1986), dated April 17, 1959, along with a few enclosures.

Also in 1997 the partial estate of the Marburg, later Munich historian Fritz Wagner (born 1908; see last Annual Report 1996, p. 29) was supplemented by a few items.

Among the new acquisitions there are two prints from the 16th century as well as a valuable zoological table work from the 18th century, which the library received as a gift in March from Ms. Gudrun Eberhard, Marburg:

- Form Hoch or gemainer Teutschen Nation, all secretaries, court clerks, court clerks, court clerks or Cantzley clerks, notaries and concipists necessary and useful ... Franckfurt am Mayn 1575. 2O

- Q. Horatius Flaccus. Poemata novis scholiis & argumentis illustrata. Antverpiae 1581. 8O

- Johann Leonhard and Ferdinand Helreich Frisch. Presentation of the birds of Germany, and incidentally also some foreign ones, described according to their properties, ... brought in copper, and depicted according to their natural colors. [Bd 1.2.] Berlin 1763. 2O



Furthermore, Dr. Norbert Nail, Department of Modern German Literature and Media at the Philipps University, wrote the following work from the university library on November 27, 1997:

Johann Christoph Gottsched. Handlexicon or short dictionary of the fine sciences and free arts. Leipzig 1760. 8O

The Paul Tillich archive was expanded to include a dissertation and four journal issues.

The Adolf-Reichwein-Archiv was reclaimed with a letter of termination from the Adolf-Reichwein-Verein dated April 11, 1997 and transferred to Berlin on May 15, in order to get a new storage location in the library for educational history research of the German Institute for International Educational Research.

Funding for the cataloging of medieval manuscripts begun in 1992 by the German Research Foundation expired at the end of July; By then, all descriptions, registers and the introduction were available to such an extent that essentially only correction and finalizing work had to be done. This work was continued in the cataloging center, which has meanwhile been relocated back to Kassel. By December 1, the due date for the second semi-annual report to the DFG, 72 descriptions had been reviewed for correction; 59 descriptions have been revised, 28 of which have been completely redrafted. The initial register as well as the person, place and subject registers were also revised in a second round. The previous head of the cataloging center, Prof. Dr. H. Broszinski, as well as the head of the department for manuscripts, rarities and conservation. The fact that the University Library took part in the review of the manuscript descriptions made it inevitable to postpone work on the Heiler estate to a large extent. In addition, it had to be taken into account that the "Rules for the indexing of personal papers and autographs" (RNA; see last Annual Report 1996, p. 30) had been in place since spring after lengthy preparatory work. A continuation of the pre-ordinance had to be dispensed with; Rather, the work was limited to, on the one hand, continuing the listing of the individual correspondence (226 senders with 1,272 letters or cards) and, on the other hand, adapting the catalogs made up to now to the provisions of the new set of rules.

On July 17, 1997, the library applied to the DFG from the new funding program "Distributed Digital Research Library" for personnel and material funds for the digitization of the entire F. C. v. Savigny. This application was approved on August 20th; The authorization for the University Library amounted to personnel resources for a half-day position according to BAT IIa for one year for the purpose of cataloging the previously unprocessed parts of the Savigny estate, as well as material resources in the amount of 40,000 DM for digitization and the previous filming of the inventory.



2.4.2 Collection priorities

2.4.2.1 Hassiaca, Marburgensia

In 1997, DM 2,500 were available to purchase monographs for the Hassiaca special collection area. In addition, there were considerable additions through gifts from publishers and authors.

Also in 1997 the University Library participated in the evaluation of magazines and newspapers and the compilation of the relevant Marbur doctoral theses for the Hessian Bibliography. About 300 titles were recorded and reported to the central editorial office in Frankfurt. The annual meeting of the "AG Hessische Bibliographie" took place on February 26th, 1997 in Frankfurt. The UB was founded by Dr. Scholz represented.

The campaign to defeat endangered book holdings was continued in 1997. 92 units were processed.



2.4.2.2 Religious Studies

As in previous years, 3,000 DM special funds were made available for the focus on religious studies. First and foremost, current basic literature was obtained from it and, to a lesser extent, monographic literature on more specific topics. The University Library received particularly welcome book gifts from Diagonal-Verlag, which made its new publications available free of charge. The University Library received another very extensive book gift from a private donor, Mr. Dieter Göbel. From this donum, over 150 titles of introductory basic literature and literature on new religions were selected for the university library and incorporated into the inventory. The part of the more specific research literature of the book gift was left to the Department of Religious History.

The information areas set up in the previous year on the WWW "Collective Focus of the University Library" and "Specialized Information on Religious Studies" were updated and revised in the reporting year. The range of information relevant to religious studies and available on the Internet has expanded considerably in terms of both quantity and quality.

In the year under review, work began on retro-converting the subject catalog for religious studies. The holdings documented in this special catalog are recorded in the pica system without any time interval. This additional retro-conversion measure takes into account the importance of the focus on religious studies for research in Marburg. The indexing work that has been carried out over many years and invested in the subject catalog of religious studies is now being converted into a modern form, because apart from the notations, RSWK key words are also entered in the retro-conversion. The necessary concordance between basic notations and RSWK headings was worked out in the year under review. By entering additional keywords, the older holdings are included in the current subject indexing practice of the University Library.



2.4.2.3 Canada

The University Library of Marburg spent 23,985 DM for its Alan Coatsworth Canada Collection in the 1997 financial year, including approx. 19,000 DM from its own funds. The collection now includes around 38,500 volumes, 10,000 maps and 364 current journals.

The University Library has received Canadian dollars 15,000 from the Canadian Studies Program of the Canadian Department of State in Ottawa. The grant serves to further develop the university library in its function as a documentation center for Canadian studies. The sum mentioned was available in equal proportions in the budget years 1995 to 1997.

The Association for the Export of Canadian Books, Ottawa, granted the University Library of Marburg a selection from the books on the Canadian stand at the Frankfurt Book Fair. In this way, about 60 Canadiana from the current Canadian publisher's production reached the university library.

The exchange of filmed literature with the University of Toronto Library (UTL) continued. The UTL continuously receives the titles in microform, which are filmed by the Marburg University Library following the program for microfiching historical book collections initiated by the Volkswagen Foundation. In return, there will be titles from Toronto that will be filmed there for security reasons.

The Canadian Government Publishing Center, Ottawa, granted the continuation of the selection privilege in the Weekly Checklists as part of its Depository Services Program.

In the year under review the university library published another publication with Canadian content: Volume 10 of the journal "Ahornblätter. Marburg Contributions to Canada Research" published by the university library on behalf of the Interdisciplinary Working Group Canada (Writings of the University Library Marburg; 79).

The Alan Coatsworth Canada Collection was again effectively supported by the Canadian side in 1997. In addition to the institutions already mentioned, the Embassy of Canada should be emphasized, which continuously supports the collection by arranging contacts with sponsors and users.



2.4.2.4 Savigny

In 1997 neither autographs nor estate materials or antiquarian books were acquired from or through Friedrich Carl von Savigny and the historical law school.



2.4.2.5 Eastern Europe

In the year under review, DM 6,805.66 was spent on the collection focus on Eastern Europe. There are currently 18 magazines held. Together with the Seminar for Eastern European History and other institutes, the journals that are financed from funds for the collection focus are currently being checked for their relevance for research and teaching, in order to cancel or reorder them. There were no special acquisitions in the year under review.



2.5 Branch libraries of the University Library

With the conversion of departmental libraries to branch libraries, the disadvantages of the two-pronged library system at the Philipps University have been overcome and replaced by a cooperative one-tier system since 1985.This collaboration between the university library and the decentralized institution is on a voluntary basis. The basis of the business is detailed agreements tailored to the respective needs of the partners. The legally prescribed acquisition vote is binding, the professional competence of the professors is used for a needs-based acquisition policy. This ensures the best possible use of the available means of acquisition. [13]

Institutions of this kind now exist in Marburg for the fields of biology, chemistry, educational sciences, medicine, pharmacy, physics, economics, aging sciences and the Japan Center. A number of other decentralized institutions keep the option open of allowing the existing cooperation with the University Library to flow into a branch library solution (see annual reports 1992 and 1993).

Even if the branch libraries spend their acquisition funds particularly economically: Purchasing power losses as in the reporting year - consistently at least 20% due to the current budget cut and price increases - cannot (no longer) be compensated. The budget misery that has persisted for years is increasingly making it impossible for the branch libraries to at least guarantee the basic supply of current literature for their respective subject areas.



2.5.1 Chemistry Library (BC)

For the Chemistry Library, the significant budget cuts in recent years, coupled with annual price increases of 10% and more, developed into an overwhelming problem in the year under review: the deficit of around DM 40,000 that had accrued for the BC until the end of 1996 increased over the course of the year under review to over 80,000 DM. And that although the last painful unsubscribe campaign was only carried out in 1996 and led, among other things, to the cancellation of the subscription to the basic "Handbuch der Inorganic Chemistry, GMELIN" (approx. 35,000 - 40,000 DM pa).

Measures with the aim of countering the misery without further interventions in the existing building remained largely ineffective under the given framework conditions:

The Department of Chemistry, for example, exempted the library from this year's budget lock (10%). Losses compared to the already extremely low level of the previous year could actually be prevented. There remained a budget of around 194,000 DM (FB: 129,000 DM and UB: 65,000 DM). In relation to 1994, however, there was a gap in the budget of approx. 78,000 DM - or 38% of the current acquisition means!

The project of joint, inexpensive procurement of chemical and biochemical journals by the Hessian scientific libraries was successfully implemented. The switch to purchasing magazines from a new supplier resulted in savings of around 4%. The remaining price increases, however, still amounted to 12.3%!

With the current deficit, BC's budget misery, which has persisted for years, has one new quality reached. Only massive cuts in a remainder of the inventory are left to clean up the budget, which in the past few years had to be reduced to the chemical journals, which are absolutely essential for research and teaching. An acceptable solution to the misery no longer appears possible. This is tantamount to a declaration of bankruptcy!

Understandably, those responsible found it extremely difficult to carry out an intervention of such fundamental importance and scope. The cancellation campaign was therefore only finally decided and initiated in the last quarter of the reporting year, when the actual extent of the price increases became quantifiable. Accordingly, in 1997 only a comparatively small number of subscriptions could be canceled. The majority will follow in 1998; the negative consequences sometimes only hit users with a one-year delay.

By the way, one-off special funds could be raised in an unrepeatable show of strength in the future, which helped BC to meet its ongoing obligations in the year under review despite the hopelessly high shortfall. The Chemistry Department financed almost DM 25,000, and various of its working groups also contributed DM 33,000. In response to an intensive appeal, the university professors also increased the number of magazines and monographs that they gave to BC as gifts.

The positive developments that occurred in the reporting year include:

From the special university program III, BC received an amount of around 11,000 DM, earmarked for the purchase of basic manuals and monographs. Otherwise, even the most important monographic literature, as it has been for years, could not have been acquired.

The CD-ROM of the current volume of Chemical Abstracts, which is running under WINDOWS and which BC is acquiring together with the Pharmacy Library (see previous year's report), has been available in the UMRnet via the server of the University Library since February of the reporting year.

The chemistry and pharmacy departments jointly decided to acquire the 13th collective register of Chemical Abstracts for the years 1992-1996 as a CD-ROM database. Both had already ordered and paid for the paper copy in advance. Now an offer from the manufacturer has been used that contains the full abstracts in addition to the register data. The amount to be paid was small, and the Department of Geosciences also contributed to the costs.

Towards the end of the year under review, the university was able to conclude a contract for the online use of the Beilstein "Crossfire" database, initially for 1998. A nationwide consortium solution forms the framework, which reduces the license fees per university to approx. 35,000 DM p.a. The Hessian state government secured the major part of the financing by promising a subsidy of DM 30,000 from central funds for each of the years 1998 and 1999.

In the lecture-free period after the summer semester, a revision of the BC monographs (with the exception of manuals) was carried out. In addition, one of the library's assistants has started to reverse-process the conventionally cataloged monograph holdings in PICA.

In the summer semester of the reporting year, the previous Faculty 14, Physical Chemistry, was integrated into the Faculty of Chemistry. Library consequences from this association will only emerge in 1998.



2.5.2 Central Medical Library (ZMB)

The Central Medical Library (ZMB) was able to expand its versatile library services in 1997 while maintaining its excellent opening times (88 hours / week). However, due to the price increases in medical research literature, there were narrow limits to the build-up of stocks.

As in the previous year, the visitors to the ZMB researched a total of eight PCs in the usage area, mostly in the database Medline, in the Current Contents, in the Science Citation Index (SCI)and in the electronic general catalog of the University Library (OPAC), where Medline is undoubtedly the most important bibliographic database for medicine. That is why, with the support of the department, the Medline - Subscription of the University Library extended up to the reporting year 1966 ( Medline 66+). The IT department of the University Library also installed Medline under a Windows interface (WINSPIRS), which means that campus-wide access can also be implemented via the World Wide Web (WWW). Approx. 380 participants in 40 introductory events were regularly trained in the use of this database in the UB and in the ZMB.

In the year under review, the ZMB employees created 485 recordings of new ZMB acquisitions. As part of the project "Collection of old holdings in the institute and clinic libraries in the Lahntal until 1984", a further 2,148 catalogs were created in cooperation with the UB team. In a coordination meeting with the library supervisors in January 1997, it was agreed to report the new acquisitions of the above-mentioned libraries to the ZMB, whereupon a further 932 recordings were made there. Finally, the retro-conversion of the reference inventory of the ZMB began with the help of the location catalog, whereby monographs published before 1980 were removed from the inventory and given to the University Library.

On the initiative of the holistic medicine and naturopathic working group in the medical department, a large number of textbooks on naturopathic treatments (acupuncture, experiential and nutritional medicine, homeopathy, etc.) were procured for the ZMB with funds from the EDEN Foundation, Bad Soden / Ts.

The processing of the library holdings of former clinic libraries, which had been started in the previous year, was continued in the year under review.

To improve training in medicine, in SS 97 and WS 97/98, on the initiative of the Dean of Studies and with the involvement of the ZMB, an event on the subject of "Literature research in the UB databases and on the Internet" was held in the seminar series "Learning at the University" " instead of.

The ZMB was involved in the current planning of the human medicine department for the renovation and further use of its clinics and institutes in the Lahn valley after the 2nd construction phase was completed. In this context, a usage concept was developed which, among other things, provides for the establishment of a further central medical library (ZMB II-Lahntal) for a building of the children's clinic, taking into account the history of medicine.

The premises in the ZMB have not met the great demand for a long time. Particularly during exam times, the ZMB has only 64 reading workstations, which means that there are always significant bottlenecks, so that around 30 to 40 exam candidates have to be turned away every day. In addition, there are up to 200 employees per day from the clinic who carry out literature research or make copies of textbooks and magazines.

For this reason, the head of the ZMB strongly advocated the spatial issues of the ZMB during the planning for the second construction phase in the Klinikum auf den Lahnbergen (2nd phase). In cooperation with the dean's office of the department, an "integrated library concept" was finally created, according to which a media library, a DV / AV training room, a seminar room and the ZMB are to be combined in a common functional area. In the final consultation of the Ministerial Planning Commission (MPK) on building planning 2nd BA, the draft was accepted and for this purpose the construction of a separate library building with a main usable area of ​​approx. 1,000 m2 between the cafeteria and lecture hall III was proposed. For the ZMB, there would be an increase in space of around 50%.

Finally, the good cooperation between the human medicine department and the university library, the ZMB Commission and the ZMB must be emphasized.



2.5.3 Library of Economics (BW)

As a result of the budget freeze and the 10% reduction in the budget, the library had considerably fewer resources at its disposal than would have been necessary for a sufficient supply of new literature. Saving opportunities with regard to multiple journal titles in the Marburg library system have long been exhausted, as the economics library and the university library had melted double subscriptions through integration in the 1980s. Where there is still leeway in other subjects, economics reaches the limits of what is feasible. In this connection, however, it should be noted that, in comparison to the natural sciences, a useful supply of journal literature can certainly still be kept available.

The range of PC workstations, in particular for catalog research and CD-ROM use, was able to be expanded from regular funds from the departmental library. In the library's catalog room, there are fast computers with internet capability. This completes the construction of a small but powerful PC pool for the library, which is technically supervised by the Marburg University Library.

As a delivery library, the library has been participating in the copy service of the university library for years. In the course of the expansion of order and delivery routes, documents will also be sent in the form of fax deliveries in the future. A high-performance fax machine was acquired for this purpose in the year under review.

The large-scale clearing operation in the library's open stacks, which began in autumn 1996, was successfully completed in the summer of the year under review with the help of assistants. Nonetheless, this action has only created enough space for the next two to three years.

Since the beginning of 1995, a retro-conversion campaign has been running in the Economics Library to record the old card catalog cards. In the middle of the year the project was expanded to the extent that from now on without the time cut from 1974 ff all Old stocks of the library can be incorporated. The catalog recordings that have already been recorded meanwhile noticeably lead to an improved verification situation. The users have started to search first or only in the online catalog, so that each retro-converted catalog card increases the number of hits. In the year under review, an additional 6,313 titles were recorded, be it through complete titles, inserting local data or adding to existing local data.



2.5.4 Physics Library (BP)

In the year under review, funding for literary acquisition across the university was cut again. In 1994 the BP still had more than DM 230,000 at its disposal, in 1997 it was less than DM 190,000, even though the department excluded the library from the budget freeze imposed in the middle of the year. The result: magazines had to be canceled again. While in 1996 there were twelve magazines with a subscription value of approx. 35,000 DM that fell victim to the budget cuts, in 1997 the subscription to a further 17 magazines with an annual subscription price of approx. 43,000 DM had to be canceled, including series A of the magazine " Physica "as well as the" Physics letters ". The magazine inventory has thus shrunk to a fifth of 1979. The library is no longer able to supply the department with research-relevant journal literature. The subscription prices of the remaining journals have, essentially due to the extremely high dollar and pound exchange rates in the third quarter of the reporting year, increased by an average of almost 25% compared to the previous year, so that despite the drastic cut in the number of journals, the library is still in debt of more than DM 10,000 goes into the next budget year.

Thanks to a generous book donation from Dr. Wilhelm Heinrich Heraeus and Else Heraeus Foundation in the amount of 100,000 DM for the acquisition of "monographs, textbooks and standard works", however, it was possible in 1996 and 1997 to fundamentally update the in many ways outdated book inventory of the Physics Library and to postpone it for a long time Make up for the purchase of expensive standard works. Study and textbook literature on modern areas of physics (solid state physics, elementary particle physics, physics of nonlinear systems) was acquired.

The online cataloging of the accesses in the Hessian network system, begun in 1993, was continued, as was the retrospective data processing of the monographic library holdings, begun in 1994. The registration is carried out using the systematic catalog with the cooperation of the student assistant at the library. The card catalogs will no longer be continued, the capacity that will become available will be used to document the entire inventory in the OPAC as quickly as possible. Order cataloging was started at the beginning of the reporting year.



2.5.5 Library of Education (BE)

In the year under review, as in previous years, the allocation of funds for the BE was further reduced, so that it must be pointed out again and to a greater extent that the educational and sports science teaching and research at Marburg University are adequately supplied with current literature can no longer be talked about.